Notice of Vote: Change Code of Regulations to Permit Electronic Attendance at EdTA National Board Meetings

Thespians singing on stage at the International Thespian Festival

At the present time Section 4.14 on attendance permits electronic participation in meetings for members of the Board. However it also stipulates that in-person attendance is mandatory two times a year.

In light of the travel restrictions imposed by the COVID-19 pandemic, there is a proposed change to this requirement.

The current wording reads:

Section 4.14. Attendance Through Electronic Communications Equipment. Meetings of the Board of Directors may be held through any electronic communications equipment if all persons so participating can hear each other or contemporaneously communicate with each other. Such participation shall constitute presence at such meeting. Notwithstanding the foregoing, at least two meetings per year of the Board of Directors must be held in person.

The proposed change reads:

Section 4.14. Attendance Through Electronic Communication Platforms. Meetings of the Board of Directors may be held through electronic communication platforms if all persons so participating can hear each other or contemporaneously communicate with each other. Such participation shall constitute presence at such meeting. Notwithstanding the foregoing, at least two meetings per year of the Board of Directors must be scheduled as in-person meetings.

4.14.1. In-Person Meetings. In the event that an in-person meeting is impractical due to natural disaster, pandemic, or financial restraints, the Board of Directors may vote to convert an in-person meeting to an electronic meeting.

As required by the Code of Regulations, in 30 days all EdTA members will receive a ballot via email asking for your vote on this proposed change. Ballots will be distributed around May 22 and voting will be open for seven days.

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